Purchase order
By automating key aspects of purchase order creation, approval workflows and supplier interactions, it increases efficiency, reduces errors and promotes cost savings. The solution allows the customer to allocate purchase order items to individual cost centers and projects. And also automate recurring orders.
Standardization and optimization of the purchasing process
Real-time order tracking
Automation of the approval process
Without payment card
Automated purchases and cost control
Transform your purchase order management process with automated workflows and integrated solutions to improve efficiency, accuracy, and cost-effectiveness.
Create Purchase Orders with Ease
Quickly launch a new purchase order using templates, catalogs, and automated data population.
Guided creation that minimizes errors and saves time
Creating a purchase order in Syca is intuitive and efficient. Users can prefill supplier details, import item catalogs, and assign cost centers—all in a few clicks. Smart validations ensure your request meets internal procurement rules before it even reaches approval.
Supplier selection from verified databases or quick addition of new ones
Product and service details with quantity, unit, and pricing options
Budget assignment to cost centers, internal orders, or projects
Attachments such as RFQs, contracts, or technical specs directly on the form
Flexible, Transparent Approval Flows
Route requests through dynamic approval chains based on rules you define.
The right eyes on every order—fast, secure, and documented
Approvals in Syca follow structured workflows that align with your financial and operational policies. Automatic notifications and mobile-friendly approvals mean faster turnaround, while full logging ensures auditability.
Role-based approvals by department, amount, or location
Mobile-ready interface for fast approvals on the go
In-line commenting and feedback, with version tracking
Audit trail captures all decisions, time-stamped and secured
Generate and Share Compliant Purchase Orders
Once approved, the order is formatted and ready to send—digitally and securely.
Consistent documents, instantly available for your suppliers
No more manual formatting or emails. Syca auto-generates purchase orders using your custom layouts and sends them directly to suppliers. You save time and reduce risk, while keeping everything in one system.
Auto-generated PDF with logo, footer, and legal terms
Multi-language and multi-currency support for global procurement
Digital signature support to streamline formal approval
Send directly to supplier from the platform with delivery tracking
Confirm Deliveries and Keep Records Clean
Monitor received goods, note discrepancies, and close the loop.
From delivery to invoice—Syca ensures nothing slips through the cracks
The final step in your purchase order process ensures every delivery is tracked and reconciled. Whether partial or full, goods receipts are logged, matched with invoices, and ready for your accounting or warehouse systems.
Confirm deliveries and record partial or full receipt
Upload delivery documents like packing lists or GRNs
Notify finance or requesters in case of delays or mismatches
Trigger next steps like invoice verification or inventory update
Automated purchases and cost control
Transform your purchase order management process with automated workflows and integrated solutions to improve efficiency, accuracy, and cost-effectiveness.
Pairing invoices to order
All invoices for an order are instantly viewable with their drawdown and report.
Approval processes
Dynamic evaluation by order attributes and one-click approval.
Automated dispatch
Orders can be automatically emailed to suppliers without user interaction.
Link to other processes
Linking to invoices, contracts and other for consistency and transparency.
Product lists
Use of product lists with current prices of goods facilitates selection.
Item listing
Easy assignment to accounting dimensions (cost centers, expense types, etc.)
Real-time tracking
Complete overview of approval progress and audit trails.
Customized reports
Pre-defined and user-modified reports for reporting and analysis.
Spend Insights
Actual spend in real time, with automated insights to prevent overspending.
Use in practice
Mariah, a marketing department manager, is expecting new employees and needs to order new laptops for them through the IT department. After approving a request for budget for the laptops created by Mariah, Paul from the IT department takes over the management of the order with the supplier with detailed information about the specific goods.
What are Key Benefits for each department?
Empowering Key Departments to Work Smarter and Faster
Purchasing department
Improved purchase efficiency
Error reduction
Better negotiating position
Finance department
Accurate expense tracking
Cost control
Faster closings
Logistics and warehouseals
Supply optimization
Reduction of delays
Better delivery planning
Management
Process transparency
Support for strategic decisions
Faster approvals
Explore more
Explore our solution for other use-cases
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Digital contract management, from creation to signing
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Business trip
Managing business travel processes during organizational shifts
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Invoice recieved
Automated invoice reception, approval, and payment processes
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Audits
Internal audits to ensure compliance and identify operational inefficiencies
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Ready to get started?
A low-code platform for centralized business process management (BPM) enables users to create, monitor, and automate processes without extensive programming knowledge.
Without payment card
Driving Adoption with User-Friendly Design
Scalability Built for Growth
Unified and Seamless Integration
Limitless business automation
Compliance and Security by Design
Use-cases
Use-cases
