By automating key aspects of purchase order creation, approval workflows and supplier interactions, it increases efficiency, reduces errors and promotes cost savings. The solution allows the customer to allocate purchase order items to individual cost centers and projects. And also automate recurring orders.
Standardization and optimization of the purchasing process
Real-time order tracking
Automation of the approval process
Without payment card
Transform your purchase order management process with automated workflows and integrated solutions to improve efficiency, accuracy, and cost-effectiveness.
Quickly launch a new purchase order using templates, catalogs, and automated data population.
Creating a purchase order in Syca is intuitive and efficient. Users can prefill supplier details, import item catalogs, and assign cost centers—all in a few clicks. Smart validations ensure your request meets internal procurement rules before it even reaches approval.
Supplier selection from verified databases or quick addition of new ones
Product and service details with quantity, unit, and pricing options
Budget assignment to cost centers, internal orders, or projects
Attachments such as RFQs, contracts, or technical specs directly on the form
Route requests through dynamic approval chains based on rules you define.
Approvals in Syca follow structured workflows that align with your financial and operational policies. Automatic notifications and mobile-friendly approvals mean faster turnaround, while full logging ensures auditability.
Role-based approvals by department, amount, or location
Mobile-ready interface for fast approvals on the go
In-line commenting and feedback, with version tracking
Audit trail captures all decisions, time-stamped and secured
Once approved, the order is formatted and ready to send—digitally and securely.
No more manual formatting or emails. Syca auto-generates purchase orders using your custom layouts and sends them directly to suppliers. You save time and reduce risk, while keeping everything in one system.
Auto-generated PDF with logo, footer, and legal terms
Multi-language and multi-currency support for global procurement
Digital signature support to streamline formal approval
Send directly to supplier from the platform with delivery tracking
Monitor received goods, note discrepancies, and close the loop.
The final step in your purchase order process ensures every delivery is tracked and reconciled. Whether partial or full, goods receipts are logged, matched with invoices, and ready for your accounting or warehouse systems.
Confirm deliveries and record partial or full receipt
Upload delivery documents like packing lists or GRNs
Notify finance or requesters in case of delays or mismatches
Trigger next steps like invoice verification or inventory update
Transform your purchase order management process with automated workflows and integrated solutions to improve efficiency, accuracy, and cost-effectiveness.
All invoices for an order are instantly viewable with their drawdown and report.
Dynamic evaluation by order attributes and one-click approval.
Orders can be automatically emailed to suppliers without user interaction.
Linking to invoices, contracts and other for consistency and transparency.
Use of product lists with current prices of goods facilitates selection.
Easy assignment to accounting dimensions (cost centers, expense types, etc.)
Complete overview of approval progress and audit trails.
Pre-defined and user-modified reports for reporting and analysis.
Actual spend in real time, with automated insights to prevent overspending.
Mariah, a marketing department manager, is expecting new employees and needs to order new laptops for them through the IT department. After approving a request for budget for the laptops created by Mariah, Paul from the IT department takes over the management of the order with the supplier with detailed information about the specific goods.
Empowering Key Departments to Work Smarter and Faster
Improved purchase efficiency
Error reduction
Better negotiating position
Accurate expense tracking
Cost control
Faster closings
Supply optimization
Reduction of delays
Better delivery planning
Process transparency
Support for strategic decisions
Faster approvals
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Internal audits to ensure compliance and identify operational inefficiencies
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A low-code platform for centralized business process management (BPM) enables users to create, monitor, and automate processes without extensive programming knowledge.
Without payment card
Driving Adoption with User-Friendly Design
Scalability Built for Growth
Unified and Seamless Integration
Limitless business automation
Compliance and Security by Design
