Invoice received
Syca allows you to automate every step of the process – from invoice data extraction to payment approval. This will not only minimize the risk of errors, but also speed up payment workflows and improve the overall cash flow of your business.
Reduce approval times, ensuring timely payments and improved cash flow
Real-time access to detailed invoice data
Eliminate manual errors
Without payment card
Simplify your invoice lifecycle with Syca
Gain full control over incoming invoices through a clear, automated process — from data extraction and validation to approval and ERP integration. Reduce errors, save time, and ensure timely payments with a platform trusted by over 800 organizations.
Seamless Invoice Entry into Syca
In the world of complex procurement, flexibility in how invoices are received is key. Syca offers a robust, multi-channel entry system for incoming invoices, enabling businesses to streamline workflows, reduce manual effort, and stay compliant—no matter how suppliers send their documents.
From Paper to Digital — Syca Captures It All
Whether it’s a structured e-invoice, a scanned paper document, or a photo from the field, Syca turns every input into structured, actionable data that flows into your approval process.
Extracts invoice data from email attachments with no manual work.
Recognizes key fields even from scanned or photographed paper invoices.
Accepts digital-native formats and ERP-to-Syca integrations.
Lets suppliers upload and validate invoices directly, improving accuracy and transparency.
Flexible Approval That Fits Your Business Logic
No two invoice approval flows are alike. Syca adapts to your company’s structure, roles, and thresholds—routing invoices to the right people with the right context at the right time.
Custom Workflows, Smart Conditions, Zero Bottlenecks
Whether you need two-level approvals, cost center splits, or exception paths, Syca makes it easy to automate routing and speed up decisions while staying in control.
Automatically sends invoices to approvers based on invoice details
Set up flexible rules for escalations, rejections, or conditional approvals.
Keeps stakeholders in the loop with email, in-app, or mobile alerts.
Ensures only authorized users can view, edit, or approve specific invoice data
Effortless ERP Sync That Closes the Loop
After approval, Syca ensures a seamless handoff of structured invoice data to your ERP system, reducing duplication, human error, and processing delays.
Bridge the Gap Between Workflow and Finance Systems
Syca integrates with your ERP to push validated invoice data directly—so finance teams get everything they need without retyping or rechecking.
Works with SAP, Oracle, Dynamics, and more via standard or custom connectors.
Approved invoices arrive in your ERP complete with accounting codes, cost centers, and tax info.
Checks for required fields, budget match, and duplicate entries before handoff.
Keep compliance teams happy with traceable records across systems.
Pay with Confidence, Not Guesswork
Once an invoice clears Syca, it’s ready for payment—whether through bank files, direct API payment triggers, or manual approval. Payments are secure, visible, and traceable.
Visibility and Control Until the Final Click
Ensure invoices are paid on time, avoid duplicates, and track every movement—from the due date to the final transfer.
Only validated, approved, and ERP-matched invoices reach payment stage.
Prevent late fees and capture early payment discounts through automated reminders.
Create SEPA, ACH, or other bank-ready formats instantly.
Multi-level payment approvals with digital signatures or token-based confirmations.
A flawless path from invoice reception to payment approval
Streamline your invoice processing from data extraction to payment approval – faster, error-free, and fully automated.
Advanced data extraction
Retrieving information from invoices, whether using OCR or directly from e-invoices.
Approval processes
Dynamic evaluation by invoice attributes and one-click approval.
Integration
Connection to your email inbox with further integration into your existing ERP system.
Link to other processes
Linking to orders, contracts, business travel and other for consistency and transparency.
Supplier Relationships
Timely payments strengthen trust with suppliers.
Item listing
Easy assignment to accounting dimensions (cost centers, expense types, etc.)
Real-time tracking
Complete overview of approval progress and audit trails.
Customized reports
Pre-defined and user-modified reports for reporting and analysis.
Spend Insights
Actual spend in real time, with automated insights to prevent overspending.
Use in practice
Hana ordered office products for 2 000 EUR. Due to stock shortages, the delivery was split into two invoices: one invoice for CZK 1 500 EUR and a second invoice for 500 EUR. As the total amount of these invoices did not exceed the value of the internally approved order, the invoices were automatically entered into the ERP system and are now ready to be paid by accounting department.
What are Key Benefits for each department?
Empowering Key Departments to Work Smarter and Faster
Procurement
Stronger Supplier Relationships
Optimized Inventory Management
Streamlined Process
HR department
Simplified Cost Management
Reduction of Administration
More Time for Strategic Initiatives
Legal Department
Compliance
Quick Access to Documentation
Reduced Risk of Legal Disputes
Management
Better Oversight and Control
Faster Decision-Making
Improved Financial Planning
Ready to get started?
A low-code platform for centralized business process management (BPM) enables users to create, monitor, and automate processes without extensive programming knowledge.
Without payment card
Driving Adoption with User-Friendly Design
Scalability Built for Growth
Unified and Seamless Integration
Limitless business automation
Compliance and Security by Design
Use-cases
Use-cases
