Goods request
Syca’s Goods Request process automates the way teams request and order items—whether from internal stock or external suppliers. With visual previews, real-time tracking, and smart approvals, everyone from marketing to facilities stays aligned and efficient.
Convert requests into orders instantly
Flexible approval paths based on item type or cost
Track status, history, and fulfillment in real-time
Without payment card
Streamlined requests, instant ordering, zero chaos
Whether it’s a notepad, business card, or a laptop – every goods request follows a seamless, controlled path. Syca ensures nothing is missed, approvals are fast, and ordering is effortless.
Choose items from a predefined catalog
Employees start by choosing from a standardized product list tailored to their needs. Each item includes real-time pricing and optional visual previews to reduce uncertainty.
Pre-approved items at your fingertips
The curated catalog ensures consistency, simplifies selection, and avoids unnecessary manual entries. Whether it’s notepads, tech gear, or marketing materials, everything is just a click away.
Always up-to-date product availability and prices
Visual confirmation to avoid confusion
Faster selection with predefined categories
Standardized across departments
Submit the Request
After selecting items, users send their request through a guided form.
Simple submission with all the right details
The user-friendly request form captures quantities, notes, and attachments. Whether it's a short comment or a design mock-up, everything is recorded in one go. Submission rights are role-based to maintain control and speed.
Clear form layout with required fields
Add comments or files for context
Role-based access for requesters
Cuts down on email back-and-forth
Flexible Approval Workflow
Requests are routed for approval based on cost, category, or role.
Smart approvals that match your internal policies
Syca automates complex decision paths using custom workflows—whether it's a quick check for basic items or multi-level sign-offs for high-value goods. Everything is logged and transparent.
Fully customizable workflows
Hybrid, parallel, and serial logic supported
Auto-alerts and escalation for delays
Complete audit trail for compliance
Order Fulfillment & Tracking
Once approved, items are either dispatched internally or ordered externally.
From approval to delivery, fully automated
Approved goods requests trigger immediate action—either issuing items from internal inventory or generating purchase orders for suppliers. Syca keeps the requester updated at every step, and everything is tracked for reporting and control.
Auto-generated purchase orders or stock requests
Supplier communication handled by system
Live status updates for all stakeholders
Historical data and exportable reports
Smarter Requests. Faster Fulfillment. Zero Bottlenecks.
Syca’s Goods Request module transforms everyday ordering into a seamless, controlled workflow. From product selection to final delivery, every step is optimized for speed, clarity, and control—reducing manual work and ensuring every team gets what they need, when they need it.
Centralized Catalog
Browse company-approved items with up-to-date pricing and availability.
Visual Selection
Product previews reduce mistakes and improve user confidence.
Guided Requests
Smart forms capture all necessary details, including notes and attachments.
Role-Based Access
Ensure only authorized users can submit or approve requests.
Flexible Approval Logic
Route requests through the right path based on value or department.
Instant Order Generation
Approved requests turn into purchase orders or internal stock dispatches.
Real-time tracking
Complete overview of approval progress and audit trails.
Customized reports
Pre-defined and user-modified reports for reporting and analysis.
Audit & Compliance
Full traceability of every action for internal control and reporting.
Use in practice
Peter as facility manager is responsible for ordering office supplies. Jana from sales and Marian from marketing need new notepads, business cards and pencils. They use the request process in Team assistant – they select from the product list, confirm the choice visually and send the request. Once approved, orders for the selected items are automatically generated. This way, Peter efficiently fulfills orders without unnecessary steps and wasted time.
What are Key Benefits for each department?
Empowering Key Departments to Work Smarter and Faster
Operations
Standardized Ordering
Real-Time Tracking
Less Manual Work
Finance
Controlled Spending
Audit-Ready Records
Centralized Supplier Management
Marketing
Quick Access to Branded Materials
No Delays in Campaign Execution
Visual Confirmation
IT
Inventory Integration
Approval Control
Reduced Ticket Load
Ready to get started?
A low-code platform for centralized business process management (BPM) enables users to create, monitor, and automate processes without extensive programming knowledge.
Without payment card
Driving Adoption with User-Friendly Design
Scalability Built for Growth
Unified and Seamless Integration
Limitless business automation
Compliance and Security by Design
Use-cases
Use-cases
