Business trip
Give your employees a friction-free way to travel while your finance team stays fully in control. Syca handles the complete journey—from request and policy-aware approval, through airline, hotel, and vehicle bookings, all the way to real-time expense capture and automated reimbursement. Built-in compliance rules, mileage tracking, and fleet management keep every journey auditable and on budget—no corporate card required.
Streamlined trip planning
On-the-go documentation
Automated, policy-safe reimbursements
Without payment card
Plan, book, and settle every trip in one seamless flow
Plan trips, arrange accommodations, track expenses in real time, and settle reimbursements effortlessly.
Submit and Approve Travel Requests in Minutes
Make travel planning easy with clear, structured request forms. Employees submit trip proposals with all necessary details, triggering automated approval workflows based on your internal policies.
Clear Requests, Quick Approvals
Empower employees to propose business trips with defined purposes, budgets, and destinations while ensuring every request follows company policies and approval hierarchies.
Structured travel request form
Automated approval routing
Policy-compliance checks
Notifications to approvers and requesters
Centralize Your Booking Process
Handle accommodations, transportation, and travel insurance in one place. Syca ensures every booking is logged, compliant, and visible to stakeholders.
Simplify Bookings and Arrangements
Coordinate hotel, flight, and vehicle bookings through your travel team or integrated providers while keeping an overview of all costs and statuses.
Integrated booking management
Vehicle and accommodation tracking
Travel insurance record keeping
Cost overview and updates
Stay Compliant On the Go
Capture receipts, mileage, and notes during the trip in real time, making post-trip reporting easier than ever.
Real-Time Tracking of Travel Expenses
Enable travelers to document expenses on the go using mobile-friendly tools, ensuring compliance and transparency without unnecessary paperwork.
Mobile documentation tools
Mileage and expense tracking
Receipt uploads
Real-time budget visibility
Automate Reimbursement and Reporting
Close the loop with automated reimbursement requests, financial reports, and internal audits, fully aligned with your finance team's requirements.
From Travel to Reimbursement, Seamlessly
Employees submit final expense summaries for quick approvals and payouts, while finance teams access complete reports for audit and compliance purposes.
Automated reimbursement workflow
Financial summary reports
Internal compliance checks
Integration with payroll or ERP systems
Travel & Expenses Workflow, Transformed
Gain total visibility and control over every business journey. Syca unifies requests, bookings, spend tracking, and reimbursements into one policy-aware flow—helping travelers move quickly while finance stays audit-ready.
Business Trip Planning
The start and end dates of your business trip can be easily entered along with information on your transport method and hotel, flight or deposit requirements.
Instant, Policy-Smart Approval
Approve trips and expenses in a single click, with automated policy checks guaranteeing compliance before any cost is incurred.
Real-Time Spend Visibility
Finance and managers see live budget impact and variance alerts for every trip, enabling swift course-corrections before costs escalate.
Link to other processes
Linking to invoices, contracts and other for consistency and transparency.
Travel Reimbursement Claims
Automatic tracking of expenses and calculation of reimbursements (per diems).
Fleet Management
Manage company vehicles with up-to-date information on usage and condition.
Real-time tracking
Complete overview of approval progress and audit trails.
Customized reports
Pre-defined and user-modified reports for reporting and analysis.
Spend Insights
Actual spend in real time, with automated insights to prevent overspending.
Use in practice
Martin is flying to London on a business trip for a week. After filling in the details of the trip, he can submit a request for approval to his supervisor. Once approved, the relevant department will arrange the flights, hotel and any other necessary travel arrangements.During the trip, Martin records the actual accommodation and meal costs directly into the app. Based on these records, the amount to be reimbursed is automatically calculated. The Accounting department then approves and pays out the money based on these records.
What are Key Benefits for each department?
Empowering Key Departments to Work Smarter and Faster
Finance & Accounting
Instant budget insight
Touch-free reconciliations
Audit-ready trails
HR & People Operations
Happier travelers
Policy adherence by design
Duty-of-care visibility
Travel / Office Administration
One request, all bookings
Preferred-supplier auto-select
Fleet at a glance
Executive & Compliance
Policy-safe approvals
Spend analytics for strategy
Regulatory confidence
Explore more
Explore our solution for other use-cases
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Audits
Internal audits to ensure compliance and identify operational inefficiencies
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Ready to get started?
A low-code platform for centralized business process management (BPM) enables users to create, monitor, and automate processes without extensive programming knowledge.
Without payment card
Driving Adoption with User-Friendly Design
Scalability Built for Growth
Unified and Seamless Integration
Limitless business automation
Compliance and Security by Design
Use-cases
Use-cases
